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The Verification Journey: Steps to Obtaining the Trusted Trader Status 

The KEBS Verification Body (“the Verification Body”) follows a documented, six-step process to ensure all Trusted Trader Claims are thoroughly vetted as described below: 

• Pre-engagement: Traders submit an application (Form KEBS/VB/F/01) along with preliminary documents. The Verification Body then conducts an eligibility review to ensure the trader meets the baseline requirements, including having been in existence for at least two years. 

• Engagement: Once eligible, the trader receives a Verification Contract and a schedule of fees. The verification cycle typically spans three years with required annual verifications. 

• Planning: The Verification Body develops a specific plan for verification activities, focusing on the boundaries of the trader’s claim (sites, products, and processes). 

• Verification Execution (Evidence Gathering): Verifiers conduct document reviews, physical site inspections, and interviews with key personnel. They examine records regarding procurement, storage, product compliance (permits/test reports), and the handling of non-conforming products. 

• Review: A technical review of the verification report and draft statement is performed by personnel independent of those who conducted the initial execution to ensure impartiality. 

• Decision & Issuance: Based on the findings, the Verification Body makes a final decision. If the trader meets the materiality thresholds (meaning no significant non-conformities that undermine trust are found), a Verification Statement is issued. 

• Annual verifications will be conducted by the Verification Body to monitor the status of conformity to the requirements of the Programme. 

Key Benefits for Traders 

Recognition as Low-Risk: Verified traders are recognized as low-risk entities, which can streamline regulatory interactions. 

• Enhanced Market Access & Competitiveness: Strengthen your competitiveness and access new market opportunities. 

• Boosted Consumer Trust: Provide objective evidence of your commitment to quality and strengthen consumer confidence. 

• Improved Productivity: Embed a quality culture and improve statutory compliance to help reduce economic losses. 
• Sustainability for MSMEs: Improve market access and sustainability for Micro, Small, and Medium Enterprises.

Is Your Business Eligible? 

To apply for verification, your business must: 

• Be a legal entity (distributor or retailer) with valid incorporation, business registration and trade licencing documents. 

• Have been in operation for at least two years. 

• Provide at least one year of data for verification. 

• Demonstrate compliance with the Standards Act Cap 496 and other applicable Kenyan laws.